How We Used AI to Automate Seat Assignments for TEDxBAU Cyprus
BAU stands for Bahçeşehir Cyprus University
As TEDxBAU Cyprus prepares for its upcoming event on May 23, 2025, one logistical challenge stood out: assigning seats automatically and efficiently, without relying on time-consuming manual processes or expensive tools.
In response, we combined the power of AI with Google Sheets to deliver exactly what the organising team needed, fast.
Our Approach
We didn’t just build the solution — we generated the code using AI, fine-tuned it for TEDx’s needs, and handed it off to the organisers to implement themselves.
The system was simple yet powerful:
Attendee info was collected via a Google Form.
Behind the scenes, a Google Sheet used AI-generated scripts and formulas to automatically assign seats based on category (e.g., General, VIP, Press).
The sheets were updated in real-time as new submissions came in.
All of this was delivered as a plug-and-play solution — no technical overhead, no back-and-forth.
✨ Code Snippet: Automatic Seat Assignment
Why It Worked
AI-enabled speed: The seat assignment logic and automation code were written in minutes, not days, using artificial intelligence.
Zero friction: No custom app or training required. The organisers worked directly with the tools they already used.
Future-ready: The system is fully reusable for future events.
Final Thoughts
Sometimes the smartest tech doesn’t look like “tech” at all. It’s just a smarter way to do the work, powered by tools and automation that stay out of the way. We brought that to TEDxBAU Cyprus: a clean, AI-powered seat assignment solution that gave the team one less thing to worry about.
Need help simplifying a workflow or automating a process for your team or event?
📩 Let’s talk → www.extrafemi.com